Privacy Statement

PHI DATA® attaches a lot of importance to your personal data and the respect for your privacy.

In this Privacy Statement we want to provide clear and transparent information about how we treat your personal data.

We do everything possible to guarantee your privacy and therefore deal with your personal data very carefully. PHI DATA® abides by the applicable laws and regulations, including the General Data Protection Regulation (GDPR).

As PHI DATA® NV we are responsible for processing your personal data.

If you have questions after reading through the Privacy Statement or you wish to contact us, please use the contact details here below:

 

PHI DATA® NV

Heide 11

1780 Wemmel

privacy@phidata.be

Which information do we collect?

  • Last name, first name, gender, language(s), position
  • Postal address, telephone (landline and/or mobile), e-mail
  • Company details (postal address, telephone (landline and/or mobile), e-mail, fax, VAT number and/or company number)
  • Information concerning your registration for our activities/events
  • Any other information that you provided freely (e.g. in the context of surveys and/or registration on the website and/or questions asked)
  • Anonymous or aggregated data of a non-personal nature, such as browser type or IP-address, the operating system that you use or the domain name of the website through which you came to the PHI DATA® website, or by which you left it. This allows us to constantly optimise the PHI DATA® website for the users.
  • The date on which this data is registered by us and its source.

 

Why do we process personal data?

We process your personal data for the following purposes and on the following legal grounds:

  • To be able to communicate with you when you ask us a question
  • To keep you informed of the relevant information concerning your participation in our events, training or commercial actions
  • To send you e-mails that you have subscribed to.
  • To be able to contact you for the promotion of our products and/or services.
  • To contact you concerning the evaluation of PHI DATA® services, products, training or events
  • To optimise the content of our website
  • To comply with our accounting obligations
  • To fight against possible fraud, hacking and misdemeanours and to manage legal disputes and legal procedures

We use the data gathered only for the purposes for which it was provided to us.

Disclosure to third parties

We can disclose the data that you gave us to third parties if this is necessary for the execution of the above mentioned purposes.

We make use of a third party for:

  • Making contact by phone

Processing personal data during assignments

If specific personal data is directly or indirectly entrusted to our consultants in the course of a customer project, then our consultants will only grant themselves access to the personal data that is necessary for the execution of the assignment that has been entrusted to them. The data of which they have knowledge shall only be entrusted to others (colleagues) in so far as this is necessary for the execution of their assignment. Our consultants shall never reveal to external parties the access codes and/or passwords that provide access to possible personal data, without informing the customer of this. We advise our customers to regularly change the passwords that could give access to personal data.

 

Retention period of personal data

We will store your data for the time that is necessary to fulfil the goals described in this Privacy Statement, unless a longer period is legally required or allowed.

 

Which rights do you have and how can you exercise them?

You have a legal right to inspect and potentially correct your personal data. Subject to proof of identity (copy of identity card) you can send a written, dated and signed request to PHI DATA® NV, Heide 11, 1780 Wemmel or via access@phidata.be, to receive a free written communication of your personal data. If necessary you can also ask for incorrect, incomplete or irrelevant data to be corrected.

Of course you can also direct any questions to the Commission for the Protection of Personal Data via commission@privacycommission.be.

Cookies

Just like many other companies PHI DATA® also makes use of Cookies. A cookie is a small text and digital file that we store in your browser or on the hard drive of your computer. In this way we can remember your preferences for the use of our website. So-called functional cookies are used that make it easier for you, the visitor, to use the website. And non-functional cookies collect the statistics of our visitors in order to improve our website for the future. Unless you have changed your browser settings so that it refuses these cookies, our system will install cookies as soon as you visit our website.

Why do we use cookies?

Our website uses cookies and similar technologies to distinguish your user preferences from other users. This helps us to offer you a better user experience when you visit our website and also lets us optimise our website. Cookies and similar technologies do not, however, allow the systematic gathering of data that could enable the identification of the users of our website. They only help us to improve the functioning of the website, to understand the interests of our users and to measure how effective the content of our website is.

What type of cookies do we use?

We use web analytics services for storage and to receive reports about how visitors use our website. In order to be able to use these services, cookies are installed by Google via our website. Google can share the information gathered with third parties if they are legally obliged to or as long as the third parties are working in their name. However, we have no influence on this. You can be sure that the information gathered is kept as anonymous as possible. Your IP address will also not be shared. You can find more information about this in the privacy policy of Google.

Links to other websites

PHI DATA® NV is not responsible for the content of websites to which you may be linked through the provider from www.phidata.be. The visitor should be aware that the privacy of other websites may be different from our website. A link to a website cannot be seen as an explicit approval of the content of this website nor can the ongoing correctness be guaranteed.

Modifications to our Privacy Policy

PHI DATA® NV can change its privacy policy from time to time. The latest version can always be consulted on our website and important changes will also be communicated via other usual communication channels. Our general conditions and the conditions linked to specific services take precedence over this privacy policy in the case of a discrepancy.

Acceptance

By visiting the website or using PHI DATA® NV products and services, you accept all the provisions of this privacy policy and the cookie policy and you give your consent to PHI DATA® NV to gather your personal data and process it in accordance with this privacy policy.